GENERAL INFORMATION
The academic year begins in March and concludes in November, and is divided into two semesters, each of twelve teaching weeks, one non-teaching study week and one examination week. Between the semesters there is a mid-winter recess, usually five or six weeks and an end of the year summer recess of three months. During each semester there is a mid-semester vacation of one week.

Teaching periods, normally of three hours' duration, commence at 9.30am and 6.00pm. Some course units are taught in intensive mode which includes summer and winter schools; other course units are taught in extensive mode, usually two or three weekends.

Teaching and learning at CIS is organised in terms of disciplines, course units, levels of study, majors and sub-majors.

COURSEWORK PROGRAMMES OF STUDY
• Diploma of Christian Studies (DipChStud)
• Associate Degree of Christian Thought and Practice(AssocDegChThPr)
• Bachelor of Theology (BTh)
• Bachelor of Theology (Honours) (BTh (Hons))
• Master of Theology (MTh)
• Graduate Certificate in Arts (GradCertArts)
• Graduate Diploma of Arts (GradDipArts)
• Master of Arts (MA)
• Baccalaureate of Sacred Theology (STB)
• Licence in Sacred Theology (STL)
• Doctorate in Sacred Theology (STD)

RESEARCH PROGRAMMES
(Administered by SCD Office)
• Master of Theology (Honours) (MTh (Hons))
• Master of Arts (Honours) (MA (Hons))
• Doctor of Theology (ThD)
• Doctor of Ministry (DMin)
• Doctor of Philosophy (PhD)

The SCD has four Disciplines into which different sub-disciplines are allocated.

Discipline Sub-disciplines
Biblical Studies
1. Biblical Studies,
2. Old Testament,
3. New Testament,
Humanities in Christian Tradition
4. Christian Spirituality,
5. Church History,
6. Philosophy,
Christian Practice
7. Counselling,
8. Liturgical Studies,
9. Missiology,
10. Pastoral Theology and Practice,
Theology
11. Theological Ethics,
12. Biblical Theology,
13. Historical Theology,
14. Systematic Theology.

SUB-DISCIPLINE CODES
AL Humanities
BB Biblical Studies
ET Christian Ethics
CN Counselling
HS Church History
LS Liturgical Studies
MS Missiology
PT Pastoral Theology and Practice
SP Christian Spirituality
TH Theology
WH Philosophy

COURSE UNITS
Course units are the discrete segments into which the sub-discipline is divided. Some course units may be arranged as a sequence. Course units are offered in cycles - annual, biennial or triennal, at morning or evening sessions.
All course units are nine credit points except __596 or _796 Research Essay in... which are 18 credit points.
Some course units are "core" or required, others are "elective". Some sub-disciplines have course units which are "pre-requisites".

LEVELS OF STUDY
Course units are taught at 100 (Foundational), 200, 300 levels (Advanced) in undergraduate programmes, 400 and 500 levels in the graduate programmes (GradCertArts, GradDipArts, MA, MDiv), 600 and 700 levels in the Master of Theology programme.
600 level course units may be taken in some undergraduate programmes according to the conditions applicable to each award.

MAJORS AND SUB-MAJORS
A major sequence of study consists of 6 course units (54 credit points) in a particular sub-discipline, including no more than 2 course units (18 credit points) at 100 level.
A sub-major sequence of study consists of 4 course units (36 credit points) in a particular sub-discipline, including no more than 2 course units (18 credit points) at 100 level.
Each sub-discipline area has its own prescriptions.

CODING OF COURSE UNITS
Course units have a six-figure code. For example: BB101s, WH621

• The first two letters of a code indicates a discipline. In the first example, the sub-discipline area is Biblical Studies, in the second it is Philosophy.
• The first numeral indicates the level of study at which the course unit is taught.
• The two subsequent numerals indicate the particular content of the course unit.
• The suffix indicates the Member Institution within the SCD (s= Strathfield).
Hence,
• BB101s is a course unit in Biblical Studies for the Bachelor of Theology award, at foundational level, taught at CIS.
• WH621s is a course unit in Philosophy for the Master of Theology Award, taught at CIS.

Generic Course Units apply in most sub-discipline areas and at the 300, 500 and 700 level

• ___91s = Research Project in...
• ___92s = Independent Guided Study in...
• ___93s = Independent Guided Study in...
• ___94s = Issues in...
• ___95s = Advanced Seminar in (not at 300 level)
• ___96s = Research Essay in . . . . (not at 300 level)
• ___97s = Issues in...

DEMAND HOURS
Demand hours indicate the time to which a student is (notionally) committed per semester course unit, and include both the teaching period and personal study time.
Course units of 9 credit points generate 162 demand hours per semester.
Course units of 18 credit points generate 324 demand hours per semester.
Normally 36 hours are allocated to class time, and the rest to personal study, including assessment tasks.

• In undergraduate programmes, 12 demand hours are allocated per 1000 words or equivalent of assessment tasks. Assessment tasks will normally total approximately 5000 words or equivalent.
• In post graduate programmes coded at 400 and 500 level 10 demand hours are allocated per 1000 words or equivalent of assessment tasks. Assessment tasks will normally total approximately 6000 words or equivalent.
• In postgraduate programmes coded at 600 and 700 level assessment tasks will normally total approximately 7000 words or equivalent.

REGULATIONS AND PROCEDURES
1. Procedures for Selection of Students
1. For undergraduate courses, normal entry is determined on the basis of academic merit - a completed Higher School Certificate (HSC) or equivalent and the University Admission Index (UAI), Tertiary Entrance Rank (TER), Overall Position (OP), Grade Point Average (GPA) as well as an appropriate IELTS score for overseas students.

2. For post graduate courses, normal entry is determined on the basis of completed accredited undergraduate and/or postgraduate study and GPA depending on the course being considered as well as an appropriate IELTS score for overseas students.

3. The entry details for each of the courses are set out in the Courses and Awards section

4. Special Entry

4.1 A student may be admitted to a course on the basis of Special Entry. Such students might be:
4.1.1 persons who have not yet reached mature age and who did not do the HSC or failed to meet the UAI level. For example, a person under 21 years of age who did not do the HSC but has completed a trade certificate or equivalent;
4.1.2 persons who have been educationally disadvantaged due to:
socio-economic reasons such as low-family income or poor living conditions; language difficulties; learning difficulties; disrupted schooling; physical disability; serious family illness; excessive family responsibility; geographical isolation of home and/or school and lack of support, time or facilities for study at home or school
4.1.3 persons of Aboriginal or Torres Strait Islander descent who have not followed the normal HSC entry path;
4.1.4 persons who were home schooled and show evidence of being able to manage tertiary study;
4.1.5 students awaiting an IELTS result;
4.1.6 persons who have completed a prescribed program of non-award study (4 units) and passed all units.
4.1.7 All Special Entry admissions are provisional.

4.2 Admission Procedures for Provisional Entry

4.2.1 Admission to any SCD undergraduate course on the basis of Mature Age or Special Entry or the entry into the Master of Arts by way of a Vocational Graduate Certificate is a provisional admission, and requires special procedures:

• Students with provisional status shall be required to complete a ‘Qualifying Period', whilst being permitted to enrol provisionally for the award.
• The ‘Qualifying Period' may be undertaken full or part-time and the number of years spent in completing it shall be counted towards the maximum term for completion of the award.
• The ‘Qualifying Period' shall consist of the successful completion of a 1/3 of the units that make up the award.
• The maximum time allowed for the completion of the ‘Qualifying Period' shall be three years.
• Upon the successful completion of 1/3 of the units that make up the award, the provisional status of enrolment will be lifted.

4.3 Overseas Students (Students who are entering Australia to study on a student visa. This does not include students who are residing outside of Australia during their course of study)

4.3.1 The SCD welcomes overseas students but admission to the SCD is governed by the requirements of the Australian Government, the SCD requirements (as set out above) and a Member Institution's own regulations.
4.3.2 Once the overseas student makes application, the student's academic qualifications are matched against the entry criteria to confirm their potential admission. This is done by the Academic Committee within the Member Institution and then approved by the Student Administration Committee of the SCD. Student's previous academic qualifications are evaluated with the help of AEI Country Education Profiles (CEP) online data. The students English language proficiency is determined by an IELTS test (or equivalent).
4.3.3 Overseas students may only enrol in full time courses and cannot complete such courses by more than 25% distance or online learning. All courses available to overseas students have units available by distance and / or on-line learning.
4.3.4 All relevant documents must be submitted with the application, as applications which are inadequately documented cannot be considered.
4.3.5 Courses in the SCD are conducted in English (except the BTh (Korean Medium)) so:

• students are expected to be proficient in English;
• assessment tasks shall be set and examined in that language unless special permission to do otherwise is granted by the Academic Board;
• students who gained their qualifications for admission to any of the SCD's awards up to the level of Master (coursework) in a language other than English, must accompany their application for admission with an IELTS (or equivalent) result normally of 6.0 or better for Diploma, 6.5 or better for Bachelor and 7.0 or better for coursework postgraduate courses - see the table presented in the English Proficiency1 section for a more detailed explanation of the IELTS requirements including provisional admission;
• students who gained their qualifications for admission to any of the SCD's postgraduate awards from the level of research Master in a language other than English, must accompany their application for admission with an IELTS (or equivalent) result of normally not less than 7.0 in all bands of the test;
• applicants already in Australia who are required to take an English test shall be advised accordingly;

4.3.6 All Member Institutions are required to observe the English language requirements as spelt out in sub-Rule 1.4.3.5.
4.3.7 The information contained in this policy is communicated to the overseas student at the point of initial contact. Hard copy is included in the application package sent to the prospective student prior to them making application.

5. Professional Entry into MA (with a professional specialisation)

5.1 Students not possessing an undergraduate degree meeting the normal entry requirements may seek provisional admission into an MA (with a professional specialisation) via Professional Entry. This entry requires the student to possess a minimum of 5 years relevant work experience in a senior leadership role, consistent with the Typical Progression Pathways outlines below.
The student then enrols in a single 400 (entry) level Masters unit and if this unit is completed successfully at a credit level or above may be granted normal entry into the MA (with a professional specialisation) following an interview with the Dean of Graduate Studies or the SCD College Registrar. The unit completed is part of the students MA program.
5.2 Students enrolling under the provisions of 1.1.6.1 above may be required to choose appropriate introductory Theology or Bible units as one or two of the first four units of their MA study program.
5.3 Students not studying full-time will normally be required to maintain some concurrent, ongoing involvement in a leadership position.
5.4 Typical Progression Pathways: Relevant work experience in a senior leadership role will be determined by the Student Administration Committee of the SCD, and (subject to the above requirements) will include:
5.4.1 Full-time church or para-church ministry in senior leadership position.
5.4.2 Senior leadership experience in non-government, not-for-profit, community-based and related organisations which act to further the social and/or cultural outworkings of the gospel.
5.4.3 Christian business people who are fulfilling positions of responsibility including team and industry leadership
Other relevant senior leadership experience consistent with, and deemed by SAC to be equivalent to, the above
5.5 All applications should be supported by testimonials from the applicant's professional peers, demonstrating recognition of the applicant's senior leadership capacities and responsibilities.

6. Course Quotas
Any Member Institution may impose a quota in a unit that it teaches on its own campus towards a SCD course, or in a course that is taught exclusively on that campus. Such a need, when it arises, would be due to restricted resources: e.g. classroom space, staff workload, avenues for field placement, etc. In such cases selection into the unit or course at a particular Member Institution would be determined on the basis of academic merit. However, students who do not gain entry to a particular Member Institution, would be advised by the Registrar of similar units of study or courses that were available at other SCD Member Institutions where quotas did not apply.

7. Restrictions on Admission
There are no quotas placed on entry into Postgraduate Research Degree candidature. However, students are only permitted to enroll formally once a thesis topic has been approved and appropriate Supervisors have been found.

8. The SCD is firmly committed to a strong research culture for both its staff and for its students. Currently there are 6 research awards - BTh(Hons), MA(Hons), MTh(Hons), DMin, PhD and ThD.

2. Admission to CIS, a Member Institution of the SCD
The admission details for each of the courses are set out in the Student Info - Enrolment section

3. Re-Enrolment in a Course Unit in which as student had received a Fail Grade.
Should a student re-enrol in a course unit having failed a previous attempt to complete the course unit, the following principles will apply:

1.1 A student is not required to re-enrol in a previously failed unit except when the unit is a core or required unit or is a pre-requisite unit for another course unit the student wishes to take.
1.2 A student cannot re-enrol in the same unit 3 times - only 2 attempts are allowed.
1.3 The unit to be re-enrolled in must be a currently accredited unit. This may rule out the re-enrolment into the same unit that was previously failed.
1.4 No matter what type of failure has occurred, (because of low standard or incompletion) a Fail is recorded on the student's academic record.
1.5 The second attempt (re-enrolment) of the same unit would normally involve completion of the entire unit again, including attending lectures if face to face delivery.
1.6 It is at the discretion of the CIS Academic Board to ‘customise' the way in which a student repeats a failed unit in conjunction with the pastoral care strategy being used for the student. Areas of such customisation would include:
1.6.1 Attendance requirement - the second attempt might be only offered via distance at the time the student re-enrols or is not offered and so the student would need to complete the unit via independent study.
1.6.2 Assessment requirements - if the assessment requirements have changed for the unit at the time of the second attempt then all new assessment pieces are required. If the assessment requirements for the second attempt are the same then recognition of previously passed assessment pieces may be considered. This would be determined as part of the pastoral care strategy of the student.
1.6.3 Tuition Fee - a discount may be provided for a second attempt.

4. Conduct or Cancellation of Courses
There are some course units that for educational purposes have to be offered as programmed.
1. Where full time teachers are involved the following will apply:
Scheduled courses will be offered in standard mode (programmed time for classes) when a minimum of 5 students for 100-500 level course units and 2 students for 600 and 700 level course units are enrolled by the closing date. When these numbers are not met, alternative modes of delivery will be considered. Cancellation of course units will take place only after consultation between the CIS Discipline co-ordinator, the Academic Registrar and the Academic Dean.

2. Where sessional teachers are involved in offering intensives (summer/winter schools):

2.1 Ten students are the minimum number of students required for the financial viability of the course.
2.2 A determination as to whether the scheduled course unit will run is to be made two weeks before the date that the course commences.

3. Where sessional teachers are involved in offering semester length courses:

3.1 Where the course unit has to be run, for whatever reason, the sessional teacher is to be informed of this. The only reason the unit would be cancelled is if no students enrolled.
3.2 If the course unit is an elective with an enrolment of 5 to 9 students only: the face to face hours component of the unit is reduced to 15 hours, and the lecturer is paid per hour accordingly. The face-to-face hours are to be distributed in a manner most conducive to the student learning.
3.3 If a unit is an elective with an enrolment of 1 to 4 students only: each student is enrolled as individual mode and the lecturer is paid per student accordingly.

5. Withdrawal, Leave of Absence
1. In the case of a course unit conducted over the length of the semester, a student may withdraw from a course unit within the first three weeks of the semester. In such cases, the course unit does not appear on the student's record. The fees, if paid, will be refunded.

2. If the course unit is conducted as a summer or winter intensive, a student is permitted to withdraw without penalty by the second day. In such cases, the course unit does not appear on the student's record. The fees, if paid, are refunded.

3. In the case of a course unit conducted over the length of the semester, after the third week of the semester, for sufficient grounds, a student may withdraw without (academic) penalty from a course unit at any time with the approval of the CIS Academic Board upon the recommendation of the Academic Registrar. The student is still liable for the tuition fee of the course unit.

4. If the course unit is conducted as a summer or winter intensive, after the third day of the intensive, for sufficient grounds, a student may withdraw without academic penalty from a course unit at any time with the approval of the CIS Academic Board upon the recommendation of the Academic Registrar. The student is still liable for the tuition fee of the course unit.

5. Notwithstanding anything contained in these regulations, a student may withdraw from CIS at any time if the President is convinced that such a withdrawal is for good and sufficient reason.

6. In special cases the CIS Academic Board, on the recommendation of the Academic Registrar, may grant a leave of absence from the programme. The period of such leave shall not be counted as part of the period of candidature for the degree. The period of leave of absence should normally be up to two semesters.

7. Leaves of Absence are granted on a semester by semester basis, up to the length of one year.

8. In cases of withdrawal after the first four weeks of the semester or leave of absence, where health reasons are cited, a medical certificate is normally required.

9. On application to resume studies at CIS, a student should normally produce a medical fitness certificate.

6. Credit for Previous Studies
Credit may be considered for previous study successfully completed at a recongised terrtiay institution outside the SCD. Such credit is granted, according to the Academic Regulations and the structure of the award.

7. Attendances
1. Students are expected to participate in all class sessions, field work and any other activities as prescribed for the course unit, and satisfy in the assessment work required.

2. In order to pass a course unit a student must attend at least eighty percent of all prescribed activities for that course unit and satisfy in the assessment work required.

3. In individual cases, alternative arrangements may be allowed after consultation with the Academic Registrar and the teacher concerned.

4. Classes may be recorded only with the teacher's permission.

8. Bridging Course Units
1. When students amend their enrolment and wish to bring completed 100-300 level course units into a graduate programme, the 100-300 level course unit attracts only 6 credit points instead of the usual 9.

2. In the translation of completed 100-300 level units to 400-500 level, a bridging assessment is required such that the compliment of credit points can be achieved.

3. The bridging assessment satisfies the 400-500 level requirement of 5, 500 - 6, 500 words from the undergraduate 4,000 - 5, 000 words.

4. The bridging assessment should therefore routinely be of 2000 word length.

5. The graduand's transcript will show the 100-300 level course unit as a 6 credit point unit and the 400 or 500 unit (bridging assessment) as a 3 credit point unit.

6. If a student wishes to translate a 100-300 level unit into 400-500 level:

6.1 The student is firstly to make application to the Academic Secretary at the time of semester course unit registrations;
6.2 Normally, no more than 3 bridging assessments are to be undertaken in the course of one semester;
6.3 The Academic Registrar, upon consent to the application, will approach the individual lecturers concerned to provide an appropriate task of assessment;
6.4 The student will enroll in the 400-500 level course unit as a 3 credit point unit, at the commencement of the semester, paying the variation of SCD fees between the undergraduate and graduate level;
6.5 The Academic Registrar will notify the student of the assessment task, the lecturer concerned, and the due date, maintaining the Bridging Assessment Log on the CIS Intranet
6.6 The student shall submit the completed bridging assessment to the nominated lecturer who will return the marked assessment to the student via the Registry, maintaining a record of the result for submission to the semester Assessment Review Committee.
6.7 The student shall be formally notified of the result of the 3 credit point course unit in the same manner as a semester course unit.

9. Course Units ‘Multi-Streamed'
1. According to the SCD Policy on Multi-Streaming of course units, i.e. when both undergraduate and postgraduate students undertake a course unit at different levels timetabled at the same time in the same lecture room, such multi-streaming is permissible only for foundational course units, normally 100 level course units, or 200 level course units in particular sub-disciplines.

2. In such instances of multi-streaming foundational course units the following shall be observed

2.1 Different initial semester course unit handouts be provided to undergraduate and graduate students;
2.2 The different initial semester course unit handouts that are provided stipulate different assessment in both content and quantity;
2.3 The different semester course unit handouts that are provided detail variation in bibliography for the course unit;
2.4 For graduate students there be additional reading supplied to the single course unit Booklet of Readings and that additional sessions for engagement with such reading be arranged with flexibility - for example by:
2.4.1Additional readings to the course unit Book of Readings
2.4.2Additional or separate graduate seminars or
2.4.3Additional meetings between graduate students and the lecturer.
2.5 To the extent that possible, in either tutorials or discussion groups undergraduate and graduate students be placed in distinct groups.

10. Course Units undertaken in Private Study Mode
1 From time to time, it may be appropriate to undertake a course unit in private study mode. Reasons for such appropriateness may be

1.1 A student coming to the completion of the requirements of their enrolled award, requiring the completion of a particular course unit that is not suitably timetabled;
1.2 A student requiring, for the stipulation of their enrolled Award, a course unit which has been cancelled in lecture mode due to insufficient enrolments;
1.3 A student repeating a course unit after a W or N grade.

2. The supervisor will ordinarily be the regular lecturer for the course unit.

3. Enrolment will be in the ordinary manner during Registration Week.

11 Course Units taught as Issues in... or Advanced Seminar
1. From time to time a course unit (9 credit points) will be offered with the generic title, Issues in... This unit gives breadth to the curriculum by enabling a new topic or issue in the discipline to be studied by coursework. A student may take up to two of these course units from each discipline in their program of studies.

2. Students in a graduate coursework program (i.e. MA or MTh) may also have the opportunity to take one course unit (9 credit points) as Advanced Seminar. This will enable them to research in greater depth a particular topic, to present the results of this research to their peers, and to engage in analytical discusison on the topic.

12. Independent Guided Study Units, Research Projects and Research Essay
1. An Independent Guided Study is a course unit (9 credit points) that enables students with initiative and creativity to pursue ideas and areas of interest in the subject area. It affords a student an opportunity to develop independent research and study skills. This unit of study can only be undertaken with the consent of the CIS Discipline Co-ordinator. A student may do not more than two Independent Guided Study units (i.e. 18 credit points).

2. A Research Project (9 or 18 credit points) may be undertaken by a student who has completed a submajor in the field in which the Research Project is to be undertaken, and with the consent of the CIS Discipline Co-ordinator. A student may do no more than 18 credit points in Research Project units.

3. A Research Essay for 18 credit points may be undertaken by students enrolled in a graduate coursework program (MA or MTh).

4. No student may do more than 36 credit points in research units (i.e. Independent Guided Study, Research Project, or Research Essay) in any one discipline.

5. In any of the above situations the supervisor will ordinarily be a full time member of the CIS faculty.

6. In those situations in which, according to the determination of the CIS Discipline Co-ordinator a full-time member of faculty does not present as a suitable supervisor in the field of study, a sessional teacher may be employed for the purposes of supervision.

7. Should a sessional teacher be proposed for the purposes of supervision, their nomination must be approved by the CIS President.

8. The approved sessional supervisor must be a person accredited as at least a sessional teacher in the Sydney College of Divinity.

9. Students enroll in any of the above course units in the ordinary manner at Registration Week.

10. A Special Registration Application Form, available from the Registry, is to be completed by the student, prior to Registration and is to be brought to the registration interview.

11. The fee paid by the student for any of these course units is the same as for any 9 credit point unit according to the respective level.

12. Assessment Results for these course units are processed in the ordinary manner of Assessment Results for all course units at the end of a semester

13. Research Essay Procedures
1. In each field of study at the Catholic Institute of Sydney there is the option of doing a Research Essay as an 18-credit point unit. The code for this unit depends on the field of study but always contains ‘96' as the final numeric.

2. The Research Essay is available to those completing the MDiv award, and is an option for MTh students, and is a possibility even for those towards the end of their BTh program (with conditions) and for those completing an MA program of studies.

3. For those MDiv students who wish to articulate to the MTh (Hons) award, the Research Essay should be included in their programme. Otherwise, an examination thesis will be required for their entry into the MTh (Hons) programme.

4. To enroll in the Research Essay Course Unit, it is important to note the following:

4.1 The full SCD "Research Essay Guidelines" (18 April 2005) should be made available to the student upon registration;
4.2 It is the responsibility of the student who wishes to enroll in the Research Essay course unit to seek out a Research Essay advisor. A Special Registration Application form, available from the Registry, is to be completed by the student and the advisor and submitted to the student advisor at the time of Registration into the Research Essay.
4.3 The Research Essay advisor ordinarily is a member of the CIS faculty, and is accredited with the SCD in the sub-discipline of the Research Essay

5. After enrolment, the student and the advisor should immediately work on the Research Essay topic proposal. The format for the topic proposal is given in the SCD "Research Essay Guidelines." This topic proposal is to be submitted by the advisor to the CIS Research Committee which will include its consideration in its report to the CIS Academic Board.

6. Having gained approval from the CIS Research Committee, the Research Essay proposal is taken to the SCD Research Committee by the CIS member of the committee. The submission should be in both hard copy and electronic version. The proposal should be forwarded to the SCD 10 days ahead of the scheduled SCD Research Committee meeting;
Following the pertinent SCD meeting the CIS representative on the SCD Research Committee shall notify the Research Essay advisor as to the status of the topic proposal.

7. Two copies of the completed essay are forwarded by the Research Essay advisor to the Chair of the CIS Research Committee along with a recommendation as to assessors, one external to CIS and, possibly, one internal. The Research Essay advisor is not eligible to act as an examiner.

8. Should the student wish the result to be finalized by the end of a given semester the Research Essay should be submitted no later than Week 7 of the semester.

9. The Chair of the CIS Research Committee contacts prospective examiners to determine their willingness and then forwards the essays to them with a letter setting out the conditions and practices of examination.

10. The examiner's reports are assessed by the CIS Research Committee. Usually, the marks are averaged. Should the difference in marks be greater than 10, the Board determines a mark by its own process or engages a third examiner.

11. The Chair of the CIS Research Committee notifies the Research Essay advisor of the Grade, who then submits the grade on a standard form for the CIS Assessment Review Committee.

12. The Chair of the CIS Research Committee forwards the mark and digital copies of the examiners' report to the SCD Director of Research for the notice of the SCD Research Committee.

13. The Chair of the CIS Research Committee notifies the Academic Registrar of the completed examination and provides information to the Registrar to facilitate payment of the external examiner.

14. Concurrent Study at Alternate Providers of Higher Education and with Other Member Institutions of the SCD
1. Up to 72 credit points in an undergraduate program may be undertaken at a recognized tertiary institution outside the SCD.

2. At postgraduate level, the limit is 18 credit points for extra-SCD institutions.

3. Opportunity exists for students, enrolled at the Catholic Institute of Sydney, a Member Institution of the Sydney College of Divinity, to undertake course units at other Member Institutions of the Sydney College of Divinity, and vice versa. Such opportunities arise particularly when the timetabling at one Member Institution is disadvantageous to a student, or when the provision of intensives at one Member Institution may be advantageous to a student.

4. Though legally there is no limit to the number of course units that can be undertake in the Bachelor of Theology or Master of Divinity programme in an alternate Member Institution of the SCD, it is recommended this be no more than one third of the award.

5. A student enrolled in one Member Institution of the SCD should not replicate their student enrolment in another Member Institution: i.e., the student will possess only the one SCD student enrolment number.

6. In undertaking a course unit at a Member Institution which is not the institution of enrolment, a student must

6.1 Seek advice that the course unit being undertaken at the alternative Member Institution of the SCD does not compromise the integrity of the award as conducted at the Institution of enrolment, and is in accord with the requirements of the award as conducted at the institution of enrolment
6.2 Obtain and complete the Form "Registration in Modules at another SCD Member Institution," available from the Registry
6.3 Present this form to the Registry of the institution of enrolment

7. The institution of enrolment shall forward the required forms to the alternative Member Institution, which will then issue a Confirmation of Enrolment to the student with any further specific guidelines re the conduct of the course unit in which the student is enrolling.

8. Both the institution of enrolment and the alternative Member Institution shall maintain records of those students who are undertaking course units at each other's institutions.

9. At the end of the academic period of the course unit being undertaken, there shall be an exchange of academic results in regard to those students concerned.

10. In undertaking a course unit at an alternative Member Institution of the SCD, the student is liable for the course unit fee as set by the alternative Member Institution.

11. In the event that a student is availing of the FEE-HELP Commonwealth loan system, the student will need to complete a second ‘Request for Fee Help assistance' form indicating the new ‘campus.' This will need to be attached to the Clearance Form and Registration Form of the MI in which the course is being undertaken.

 11.1 The original (Commonwealth Higher Education Student Serial Number (CHESSN) will apply. So as to not cause any confusion, the front of the form must be marked "Second Campus - already holds CHESSN No. xxxxx" Once received, the MI in which the course is being undertaken will forward the form to the SCD office
11.2 After the appropriate census dates, each Member Institution will produce a Commonwealth Assistance Notice (CAN) for the student which will list the units done at the particular Member Institution (campus) and the appropriate fee for those units.
11.3 Each Member Institution will be paid for the units they have taught the student as listed on the CAN. (Note: the student does not get a new student number, the original SCD number stays with the student for their entire life within the SCD)

12. The Graduation Testamur of the student will clearly indicate those course units undertaken at the alternate Member Institution by the stipulation of the suffix to the course unit code.

15. The Conduct of Examinations
1. Semester End Examinations: General

1.1 An examination at the end of the semester is a possible assessment piece available to the lecturer of a course unit
1.2 The examination, as part of the entire assessment package of the course unit, must be integrated in duration and weighting according to the principles outlined in the SCD Policy and Procedures Manual.
1.3 Should a lecturer include a semester-end examination in the assessment package of the course unit, this should be clearly identified in the course unit outline given to the students in the course unit at the commencement of the semester. Its date, duration and weighting should also be stipulated.
1.4 In those course units that are double coded at undergraduate and graduate level, the requirements of the examination will vary according to the level. This distinction must also be clearly identified in the course unit outline.
1.5 The examination is, as a matter of course, conducted in Week 13 of the semester, following the allocated 12-week lecture period.
1.6 The date, time and place of the examination in Week 13 are to be set at the same time and day of the week that the lecture is ordinarily conducted in the semester. It shall also be conducted in the same room as the lectures
1.7 The Academic Registrar will request a notification of examinations to be conducted in Week 13 by Week 11 and shall publish a timetable on the Registry Noticeboard, following the principle of n.6.

2. The Conduct of the Semester-End Examination

2.1 The examination is be supervised by the lecturer of the semester course unit, unless the lecturer delegate the responsibility. Should such a delegation occur, the Academic Registrar is to be notified of the name of the examination supervisor who shall be listed on the published Examination Timetable
2.2 The Registry will make available to each examination supervisor a sufficient number of examination cover sheets and paper for the students to use during the examination.
2.3 The examination will be conducted in the following manner:
2.3.1 The examination paper will be distributed by the supervisor
2.3.2 A period of ten minutes will be allowed prior to the commencement of writing
2.3.3 The examination is to be conducted in silence
2.3.4 15 minutes prior to the conclusion of the examination period the supervisor will bring notice of the same to the students
2.3.5 At the conclusion of the examination period, the supervisor will request students to cease writing and will collect the papers

3. The Conduct of Oral Examinations
An oral examination is a formal meeting between a student and the lecturer for the purpose of examining the student's knowledge of the course subject matter and awarding a grade. The examiner will normally be the lecturer of the course.

3.1 The students are to be informed of the scheduling and the length of the examination at the beginning of the semester. The Academic Registrar is to be informed about these matters when the examination timetable is to be constructed.
3.2 A List of Examination Topics is drawn up by the examiner/lecturer; a copy is given to the students at least two weeks before the examination is scheduled.
3.3 Students may be tested only from the list of topics contained in the List of Examination Topics.
3.4 To provide a record, each examination will be recorded. The examiner will collect the recording device and the Recording Procedures sheet from the Registry. The recording will be stored in the Registry where it will be held for the same length of time as other exam scripts.
3.5 After each Student has been examined, the Examiner completes the student's Oral Examination Mark Sheet, indicating the topics covered and the overall assessment mark.
3.6 At the completion of the examination of all students in the course unit, the Lecturer is to submit to the Registry the audio recording of the Oral Examination and the List of Examination Topics. Within seven days, the Lecturer submits all Oral Examination Mark Sheets to the Registry for the ordinary processes of collection and Discipline Moderation.

4. Special Consideration for Students in an Examination

 4.1 Students who have a medical condition or a personal issue that they consider might inhibit their capacity to sit an examination, are to make application for Special Consideration with their lecturer at least 24 hours prior to the examination. Should the lecturer not be the supervisor of the examination, it is the responsibility of the lecturer to inform the supervisor of the special consideration.
4.2 Should a student arrive late for an examination, no special consideration will be given without documentation being provided by the student to the lecturer, within 24 hours, outlining the misadventure as the cause for the late arrival. The lecturer will then follow the principle outlined in 1.17.5.4

5. Following a Written Examination

5.1 If the examination supervisor is the ordinary lecturer of the course unit they are to retain the papers for assessment. Should the examination supervisor be a delegate of the lecturer's the papers must be forwarded to the lecturer within 24 hours from the completion of the examination.
5.2 Normally, the examination papers are not returned to the students. The lecturers responsible are to record the score and the grade for inclusion in the course unit academic results sheet.
5.3 The lecturer is to return the assessed examination papers to the Registry within seven days of the examination such that they may be filed in the event that there is a student appeal against the grades given.

6. Student Absence from Examinations

6.1 A student may be prevented from attendance at the examination. The circumstances warranting absence must be demonstrably beyond the student's control.
6.2 On medical grounds: a medical certificate is to be produced by the student to the lecturer within 48 hours. The medical certificate is to be signed by a medical practitioner and dated with the same date of the examination. Confidentiality notwithstanding, the certificate should describe the nature and the seriousness of the student's problem
6.3 On inability to attend for other reasons: the student's situation must be discussed with the lecturer prior to the examination and an alternate date, time and place arranged for the examination with an alternate set of questions. Should such negotiation prior to the examination be possible, the student must submit documentation regarding the importance of the event and why it prevented the student from attending the examination.
6.4 If the reason for an absence for an examination is accepted, the lecturer may pursue the following course of action
6.4.1 Additional assessment or a supplementary examination. The supplementary examination will be a different one than the original.
6.4.2 Marks obtained for completed assessment tasks aggregated or averaged to achieve a percentage
6.4.3 It is recognized that a delayed examination may result in the provisional grade E for the semester.

7. Examinations within the Semester

7.1A lecturer may hold examinations during the course of the semester, as pieces of assessment, rather than during Week 15 at the end of the Semester.
7.2When such examinations (each one comprising 20% or more of the total assessment), are held during the course of the semester, the lecturer will ordinarily return the completed examination papers, graded and with comments, to the students within 14 days of the examination date. Should they be required for the purposed of SCD Discipline Moderation, the lecturer will, however, collect the examination scripts again from the students. Otherwise, the students should retain the returned examination script for their own records.

8. Academic Misconduct within an Examination
Should Academic Misconduct be noted during the course of an examination, or in the marking of an examination paper, the lecturer is to inform the Academic Dean according to the CIS Academic Misconduct Policy and Procedures.

9. Appeal against Examination Grades
If a student wishes to appeal against the grade given by the lecturer for an examination paper they are to do so according to the CIS Academic Regulations and Procedures 1.19.

16 Assessment
1. Assessment of a student's achievement of the outcomes in any course unit is continuous or progressive and is determined at the end of the semester in which the course unit is completed. The grade for that course unit is based on the total marks gained.

2. Each course unit is assessed on at least two pieces of evidence, at least one of which is written.

3. Demand hours are the time to which a student is (notionally) committed per semester course unit, and include both the teaching period and personal study time.

3.1 Demand hours for assessment tasks in the undergraduate programmes are notionally allotted on the basis of 12 demand hours per 1000 words.
3.2 Demand hours for assessment tasks in postgraduate programmes are notionally allotted on the basis of 12 demand hours per 1500 words.

4. At the beginning of each semester, the teacher proposes due dates for the various assessment tasks for that course unit. In determining these dates, the teacher should allow a reasonable spread of time for the completion of the various assessment tasks.

5. Topics for written work or other tasks and any accompanying instructions or information regarding satisfactory completion of a course unit are to be distributed to the students in writing, normally in the first week of the semester, but no later than the end of the second week.

6. Unless otherwise specified by the teacher, written work is to be submitted to the Registry by 9.00 p.m. on the due date.

7. Extensions: It is a requirement of a student's course that all assignments be completed by the due dates set by the lecturer and published in the unit outlines. The following is in accord with the SCD Policy on Extension to Assessment.

7.1 Assignments without an approved extension may be submitted up to 10 working days beyond the due date of the assignment but will attract an automatic penalty deduction of one (1) mark of the total mark available for the assignment for each working day the assignment is late. Assignments submitted without an approved extension beyond 10 working days after the due date will NOT be accepted and will NOT be marked.

7.2 An extension of an assignment's due date may be granted on the following grounds

7.2.1 Medical illness (certified by Medical Certificate)
7.2.2 Extreme hardship
7.2.3 Compassionate grounds

7.3 In such cases an extension of up to 28 days may be granted without penalty but only if requested prior to the assignment due date. The student should submit an "Application for Extension" including supporting documentation to the Lecturer for authorising and signing by the Lecturer and Academic Registrar prior to the due date. The student will then be informed of the result of the request.

7.4 In extreme cases, extensions beyond 28 days may be granted. Such extensions must be applied for in writing, including supporting documentation, to the Academic Registrar setting out the extreme circumstances. The CIS Academic Board and/or CIS Assessment Review Committee will consider such an unusual extension and notify the student of the outcome in writing.

7.5 If the unit assessment includes an examination and an extension is granted arrangements will be made for an alternative examination to be given to the student within the extension period.

8. Each student is to keep a copy of all written work handed in for assessment. A student may be required to present a duplicate copy within 24 hours on request by a teacher.

9. Teachers may ask a student to re-present written work which is unsatisfactory in language or presentation.

10. Teachers are to return written work, with comments and grades only, to the registry within two weeks after all scripts have been received. Sample copies of each grade will be made and kept on file for moderation. All work will then be returned to the students, who must keep it available until after the Assessment Review Committee meeting at the end of each semester. Written work can be collected by students from the Library.

11. Grades for assessment tasks are awarded according to the following criteria:

P (Pass 50-64%): the submission addresses the topic, is of appropriate length, is coherent and structured, understands the issues, follows appropriate stylistic procedures, uses comprehensible English expression, makes relevant use of quoted texts, shows evidence of necessary reading.
C (Credit 65-74%): in addition to the Pass requirements, the submission demonstrates capacity to analyse, evaluate, develop the topic, shows evidence of wider reading.
D (Distinction 75-84%): in addition to the Credit requirements, the submission demonstrates comprehensive and critical understanding of issues, shows ability to integrate issues and/or apply them to the wider context, demonstrates independent reading.
H (High Distinction 85-100%): in addition to the Distinction requirements the submission is outstanding in its critical approach, shows evidence of originality or ingenuity.
X (Extra Work Required): At the discretion of the lecturer the submission is not satisfactory in its original presentation but may be possible for a Pass with some adjustment. On resubmission, the resubmission may only attract the grade P.
N (Fail): the submission does not understand the issues, does not address the topic, lacks coherence and overall structure, lacks evidence of basic reading.

12. A student who is reported for plagiarism or cheating shall be subject to the CIS Academic Misconduct Policy and Procedures.

13. The Policy on the Conduct of Examinations is set out above in 15.

14. End of semester categories (grade or status) are:

P (Pass 50% - 64%): The grade is awarded where there is evidence that the student has undertaken the required core work for the topic, has demonstrated sound knowledge, understanding and competencies and skills required for meeting topic outcomes, and has satisfactorily completed essential assessment exercies.
The student would normally have attained a sound knowledge of matter contained in set texts or reading materials, and demonstrated a good general level of familiarity with major academic debates, approaches, methodologies and conceptual tools.
C (Credit 65% - 74%): The grade is awarded where there is evidence that a student has undertaken all of the required core work for the topic and additional work in wider areas relevant to the topic, has demonstrated a sound level of knowledge /understanding /competencies and skills required for meeting topic outcomes, and has completed assessment exercises at a proficient standard.
The student would normally have attained a sound knowledge of matter contained in set texts or reading materials and have done wider reading, and demonstrated familiarity with and the ability to apply a range of major academic debates, approaches, methodologies and conceptual tools.
D (Distinction 75% - 84%): The grade is awarded where there is evidence that a student has undertaken all of the required core work for the topic at a high level and considerable additional work in wider areas relevant to the topic, has demonstrated advanced knowledge /understanding /competencies and skills required for meeting topic outcomes, and has completed assessment exercies at a high standard.
The student would normally have attained an advanced knowledge of matter beyond that contained in set texts or reading materials and have done considerable wider reading, and have demonstrated a broad familiarity with and facility at applying a range of major academic debates, approaches, methodologies and conceptual tools.
The grade should reflect very high quality work which shows the student generally works at a level which is beyond the requirements of the assessment exercise and is developing a capacity for original and creative thinking.
H (High Distinction 85% - 100%): The grade is awarded where there is evidence that a student has undertaken the required core work for the topic at a high level and considerable additional work in wider areas relevant to the topic, has demonstrated the acquisition of an advanced level of knowledge/understanding/competencies/skills required for meeting topic outcomes and passing the range of topic elements at the highest level.
The student would normally have attained an in-depth knowledge of matter contained in set texts or reading materials and undertaken extensive wider reading beyond that which is required or expected. The student would have consistently demonstrated a high level of proficiency at applying a range of major academic debates, approaches, methodologies and conceptual tools and combining a knowledge of the subject matter of the topic with original and creative thinking.
The grade is reserved for recognition of the highest level of academic achievement expected of a student at a given topic level.
S (Satisfactory): The grade is awarded in a topic that is assessed only on a pass or fail basis, where a satisfactory level of performance and participation has been achieved, The grade is awarded where the student has achieved mastery of the topic content, and has satisfactorily completed topic requirements or contractual requirements where these form a prerequisite or condition of passing, or continuing with a programme of study.
The Extra Work (X) grade:

• is awarded where in the judgement of the teacher, additional work and/or assessment must be undertaken and completed successfully from the student before confirming the final mark;
• can also normally be used, at the discretion of the teacher, when a student receives an overall mark which is between 47-49%;
• will lead to no grade higher than a pass upon the completion of the extra work by the student;
• needs an 'Explanation of Grades' Pro Forma to be submitted with the Results sheets for the purposes of monitoring;
• date of completion to be determined by the relevant lecturer, in light of the relevant SCD policy, normally within a month of the commencement of the following semester;
• requires a revised final grade to be submitted to the Academic Standards Committee with the results for the following semester.

The Extension (E) grade:

• may be given under extenuating circumstances, such as illness, accident, misadventure or any other serious problem which make it impossible for the student to complete assignment(s) by the end of the semester;
• An overall extension for a unit may be given when the student has completed at least one of the prescribed assessment tasks;
• the fact that several pieces of written work for different units are due within a short period is not a valid excuse for the granting of an extension. Students are expected to plan their study, employment and extracurricular activities so that they are able to submit work by the due date;
• upon completion of work, can lead to any grade;
• for the purposes of monitoring, an 'Explanation of Grades' ProForma should be submitted. A student's request for an extension, in writing, should be available to the monitor;
• date of completion to be determined by the relevant lecturer, in light of the relevant SCD policy, normally within a month of the commencement of the following semester;
• requires a revised final grade to be submitted to the Academic Standards Committee with the results for the following semester.

An Incomplete (I) grade:

• is used when normally one of the assessment tasks for a unit is incomplete;
• the student will have previously provided an explanation to the MI Academic Board in writing clearly stating the reasons that extra time is being sought;
• will lead to no grade higher than a pass upon the completion of the work by the student;
• for the purposes of monitoring, an 'Explanation of Grades' ProForma together with student's request in writing needs to be attached;
• date of completion to be determined by the relevant lecturer, in light of the relevant SCD policy, normally within a month of the commencement of the following semester;
• requires a revised final grade to be submitted to the Academic Standards Committee with the results for the following semester.

The Unavailable (U) grade:

• is given where grades are unavailable at the time of monitoring of results through no fault of the student;
• a covering letter by the MI explaining the reasons for U results must be submitted during the Semester Monitoring of Results.

The Withdrawal (W) grade: This grade is awarded where the student withdraws from a unit in accordance with the rules governing withdrawal.

The In Progress (IP) award is used where:

• a unit of study continues into the following semester;
• this will automatically flag that no final result is due until the end of the next semester.
• this grade is also to be used when a research essay or thesis has been submitted for examination and the final result is still to be resolved.

N (Fail 0 - 49%): The grade is awarded if a student is unable to demonstrate satisfactory academic performance in the topic or has failed to complete essential topic elements or required assessment tasks at an acceptable level, in accordance with topic objectives.
This grade also applies where there is evidence of gross errors, plagiarism, or negligence in regard to course unit requirements.
A result of N (Fail) is liable to be recorded where a student fails to take an examination, or fails to submit written work on the due date without permission to extend, or fails to submit it by the date granted by the extension.
A result of N (Fail) may be recorded in case of any student whose attendance record for a course unit does not, in the opinion of the President, advised by the teacher, meet the requirements of CIS.
A second assessor is appointed for each course unit that attracts the grade N. Should a student receive a fail mark, the result of N (Fail) is not given until a second assessor is in agreement. Second assessors are to read all failed papers and all written work which has contributed to the result. They are to furnish a written report in such cases to the Academic Registrar; in cases of disagreement, the matter is referred to the Assessment Review Committee for decision.
The status of W (Withdrawal) is recorded in the case of withdrawals without penalty Such a result is not to be regarded as any form of academic credit, nor does it prejudice the student's academic record. In all other instances, withdrawal from a course unit results in the grade of N (Fail) being recorded.

15. In order to preserve uniformity of standards within CIS, the Assessment Review Committee considers all results and recommends the final grade.

16. If, in the opinion of the Academic Dean and the Academic Registrar, a student's academic progress is not considered satisfactory, the student is required to show cause to the CIS Academic Board why he/she should not be excluded from the Institute.

17 Grievances Regarding Assessment
1. The following procedure is in accord with the SCD Student Grievance Policy.

2. In the first instance a student may appeal to the lecturer concerned against the result given in any item of assessment when:

2.1 the student believes that some error in grading has been made;
2.2 there are concerns about the grade awarded.

3. After this informal dialogue, if the student still believes there are grounds for appeal, the student may formally appeal to the CIS Academic Board through the Academic Dean.

4.Where a student believes that the review procedures through the CIS Academic Board have not been followed with regard to an appeal against a failed final grade, the student may appeal to the SCD Academic Board. This is the only ground on which an appeal can be made to the Academic Board.

4.1 The appeal must be submitted in writing to the Dean of the Sydney College of Divinity within ten working days of receipt by the Academic Dean of the determinative outcome of the appeal to the CIS Academic Board.
4.2 The student must provide the Dean with documented evidence that the regulations on Review and Appeals have not been complied with by the Member Institution.

18. Academic Misconduct
1. What is academic misconduct?
Academic misconduct includes, but is not limited to, the following:

1.1 Plagiarism is the representation of another's works or ideas as one's own; it includes the unacknowledged word for word use or paraphrasing of another person's work, and the inappropriate unacknowledged use of another person's ideas.
1.2 Cheating is the providing or receiving of information during tests and examinations; or providing or using unauthorized assistance at the computer terminal, or on field-work. Cheating would not usually include consultation with others or discussion amongst students about the preparation of assignments unless that was specifically forbidden. It includes unauthorised collusion. Academic fraud is the falsification and fabrication of, or dishonesty in reporting research results.
1.3 Improper behaviour is behaviour that interferes with students or staff in the pursuit of their academic endeavours. It includes disruptive behaviour in class or institutional facilities such as libraries.
1.4 Misrepresentation is the giving of false or misleading information in academic matters. It includes falsely claiming credit for past study; falsely stating that thesis material has not been used in another thesis, submitting work undertaken in one course in another course.
1.5 Unethical behaviour is behaviour that breaches accepted ethical standards. It includes failing to observe the terms of an ethical approval to conduct research; misuse of confidential information obtained in field education.

2. Who may make a complaint?
Any person who has direct knowledge of academic misconduct may make a complaint.

3. Against whom may a complaint be made?

3.1 A complaint of academic misconduct may be made under these procedures against any person enrolled or formerly enrolled as an undergraduate or postgraduate coursework student of the Catholic Institute of Sydney whether proceeding to an award or not.
3.2 Complaints against persons enrolled or formerly enrolled as postgraduate research students or who have received an award from the Sydney College of Divinity will be made under the provisions of the Sydney College of Divinity Misconduct Procedures.

4. To whom shall a complaint be made?

4.1 A person who wishes to make a complaint of academic misconduct shall make it in writing to the Academic Dean;
4.2 A person making a complaint should normally also inform the person against whom the complaint is being made but the giving of such information is not a necessary part of these procedures.

5. What must a complaint contain?
A complaint must identify the person against whom it is made. It must identify the nature of the misconduct complained of. It must provide appropriate evidence of the alleged misconduct, including the names of witnesses where appropriate.

6. What happens when a complaint is received?

6.1 On receiving a complaint, the Academic Dean shall acknowledge its receipt within seven days. The Academic Dean shall then examine the complaint to establish whether a prima facie case is established. In making such a determination the Academic Dean consider whether the behaviour complained about would, if established, constitute academic misconduct under this policy. The Academic Dean shall consider whether the evidence provided is sufficient to support the allegation.
6.2 If the Academic Dean decides that a prima facie case has not been established, the Academic Dean shall inform the complainant that no further action is proposed.
6.3 If the Academic Dean decides that a prima facie case has been established, the Academic Dean shall refer the complaint to an Academic Misconduct Committee. The Academic Dean shall notify the person complained against, giving details of the alleged misconduct and that the matter has been referred to an Academic Misconduct Committee.
6.4 If the Academic Dean is the complainant, or otherwise involved with the complaint, the procedures will be carried out by the Academic Registrar.

7. What is an Academic Misconduct Committee?
The CIS Academic Board shall, as required, appoint an Academic Misconduct Committee of three persons who will determine a complaint referred to it by the Academic Dean. A person who teaches or supervises the person complained of shall not be a member of that Academic Misconduct Committee. Members of the faculty of other Member Institutes of the Sydney College of Divinity may be appointed to an Academic Misconduct Committee.

8. What is the procedure of an Academic Misconduct Committee?
An Academic Misconduct Committee may inform itself about the alleged misconduct in any way it thinks fit. It must give the person against whom the misconduct is alleged sufficient notice of its deliberations and allow the person to present a defence in writing and in person. The person may be accompanied to any hearing by a friend.

9.How will an Academic Misconduct Committee arrive at its findings?
Having considered the evidence before it, an Academic Misconduct Committee shall make its findings on the balance of probabilities. Where the complaint is a grave one, or likely to be attended by serious consequences if established, the committee should be more clearly convinced of the misconduct than would be required in less serious kinds of case.

10.What findings may an Academic Misconduct Committee make?

10.1 An Academic Misconduct Committee may:
10.1.1 dismiss a complaint;
10.1.2 find a complaint established and impose no penalty;
10.1.3 find a complaint established and admonish the person;
10.1.4 find a complaint established and order that the person forfeit marks in an assignment, fail a course unit or all the units in which the person is enrolled in a semester;
10.1.5 find a complaint established and suspend the person from enrolling for a course unit or units, or an award in the Catholic Institute of Sydney for a period not exceeding four semesters;
10.1.6 find a complaint established and exclude the person from enrolment in the Catholic Institute of Sydney for a period not less than four semesters;
10.1.7 find a complaint established and recommend to the Academic Board of the Sydney College of Divinity that the person be suspended from enrolling in the Sydney College of Divinity for a period not exceeding four semesters;
10.1.8 find a complaint established and recommend to the Academic Board of the Sydney College of Divinity that the person be excluded from enrolment in the Sydney College of Divinity for a period not less than two years.; or
10.1.9 find a complaint established and impose a combination of the above penalties.

10.2 A person who is suspended may not enroll in anything from which the person is suspended while the suspension is in force without the express permission of the College of Teachers. At the expiration of the suspension the person may re-enroll without further permission. A person who is suspended from the Catholic Institute of Sydney may not enroll in another Member Institute of the Sydney College of Divinity while the suspension is in force without the express permission of the Academic Board of the Sydney College of Divinity.

10.3 A person who is excluded may not enroll in the Catholic Institute of Sydney while the exclusion is in force. At the expiration of the period of exclusion the person may not re-enroll without the express permission of the CIS Academic Board. A person who is excluded from the Catholic Institute of Sydney may not enroll in another Member Institute of the Sydney College of Divinity while the exclusion is in force without the express permission of the Academic Board of the Sydney College of Divinity.
10.4 A person who is suspended from the Sydney College of Divinity may not enroll in the Sydney College of Divinity for anything from which the person is suspended while the suspension is in force. At the expiration of the suspension the person may re-enroll without further permission.
10.5 A person who is excluded from the Sydney College of Divinity may not enroll in the Sydney College of Divinity while the exclusion is in force. At the expiration of the period of exclusion the person may not re-enroll without the express permission of the Academic Board of the Sydney College of Divinity.
10.6 An Academic Misconduct Committee shall report its findings to the person complained of and to the Academic Dean. The Academic Dean will be responsible for implementing the decision of the Committee. The Academic Dean will report the outcome of any academic misconduct complaint to the CIS Academic Board and to the Academic Board of the Sydney College of Divinity.

11.How can a person appeal?
A person against whom a complaint of misconduct has been established under these procedures may appeal to the Academic Board of the Sydney College of Divinity within 30 days of receiving the decision of an Academic Misconduct Committee. If a person lodges an appeal, the implementation of any penalty will be stopped until the appeal is resolved. The appeal will be heard under the provisions of the Sydney College of Divinity Academic Misconduct Procedures.

12.How are records to be kept?
Records of the making and resolution of a complaint about academic misconduct will be kept in a separate file for each complaint. When a complaint is established, a note recording the nature of the complaint and any penalty imposed will be placed on the person's file. A person's academic transcript will not contain any reference to academic misconduct as the reason for a course result or other record.

13.When can established complaints be made public?

13.1 In general, information about established complaints will be kept confidential. The Academic Dean is authorised to inform another educational institution of an established complaint of academic misconduct, if the Academic Dean considers it appropriate to do so.
13.2 Nothing in this paragraph prevents the transmission of information within the Sydney College of Divinity for the purpose of giving effect to these procedures.

19. Student Evaluations
1.In the final two weeks of the semester, the lecturer shall distribute to students, Student Feedback 1, (A Survey on the Teaching of the Course Unit) to present each student with the opportunity to provide feedback on the experience of the lecturer. The emphasis in this form is on the experience of how the course unit was actually taught, according to the SCD Teaching and Learning Survey Policy.

1.1 The form is completed by each student, and collected by a designated student to be forwarded by the same student in a sealed envelope to the Registry. The lecturer will not be shown the completed forms
1.2 The response rate and the outcomes of the survey will be collated by the Registry Officer and provided in a summary report to the President.
1.3 The summary report will be used by the President in a personal interview with the lecturer
1.4 In the event that the President is the lecturer, the process in respect to 1.15.1.2 and 1.15.1.3 will be undertaken by the Academic Dean.

2.In the final two weeks of the semester, the lecturer shall distribute to students, Student Feedback II (A Survey on the Value of the Course Unit) to present each student with the opportunity to evaluate the merit of the course unit itself, according to the SCD Teaching and Learning Survey Policy.

2.1 The form is completed by each student, and collected by a designated student to be forwarded by the same student in a sealed envelope to the Registry. The lecturer will not be shown the completed forms
2.2 The response rate and the outcomes of the survey will be collated by the Registry Officer and provided in a summary report to the President.
2.3 The summary report will be used by the President in a personal interview with the lecturer
2.4 In the event that the President is the lecturer, the process in respect to 1.15.2.2 and 1.15.2.3 will be undertaken by the Academic Dean.

20. Awards and Graduation
1.For all coursework awards the College of Teachers recommends to the SCD those students who have satisfactorily completed the requirements as prescribed by the SCD and CIS.

2.In cases where the Council of the Catholic Institute of Sydney judges that a student, in completing all the requirements for an SCD award has also fulfilled all requirements for an ecclesiastical award this fact is noted on the Testamur which will bear the seal and signatures of the relevant authorities of both the Sydney College of Divinity and the Catholic Institute of Sydney. (Refer to the Section on Ecclesiastial Awards)

3.Graduation occurs on an annual basis, and is organised by the Sydney College of Divinity. Students who are of the mind that they are eligible to graduate in the forthcoming year are to complete a Graduation Application from, available from the Registry, and are to submit the completed form to the Academic Registrar no later than the end of January of the year in which they wish to graduate.

21. Fees and Refunds
1.All fees are to be paid by the third week of the semester.

2.Credit points for course units will be withheld until all fees are paid.

3.Refunds: Notwithstanding implications as regards FEE-HELP, students withdrawing from:

3.1 A semester length course unit before the first three weeks of semester will have the fees refunded;
3.2 If the course unit is conducted as a summer or winter intensive, a student is permitted to withdraw without penalty by the second day. The fees, if paid, are refunded.

4.In the case of a course unit conducted over the length of the semester, after the third week of the semester, for sufficient grounds, a student may withdraw without (academic) penalty from a course unit at any time with the approval of the CIS Academic Board upon the recommendation of the Academic Registrar. The student is still liable for the tuition fee of the course unit.

22. Library
Upon enrolment in any programme, students are entitled to use the facilities of the Veech Library, including the right to borrow according to its rules. (See Library & Resources)

23. Student ID Cards
1.CIS students are issued with an ID number and Student Identification Card on registration. The student card will bear the CIS logo and address, the student's photo, the student's name and enrolment number, a Veech Library barcode and RailCorp Concession logo (for those who met the eligibility criteria).

2.In regard to eligibility for RailCorp concession the following holds

2.1 The student shall be an Australian citizen or permanent resident and the student shall not be engaged in employment
2.2 The student shall be undertaking at least three course units
2.3 A signed declaration on the above eligibility shall be lodged at the Registry

3.The expiry date for the Student Identification Card shall be 31 March of the subsequent year, though the Veech Library will accept the card only for currently registered students.

3.1 The Registry Officer will provide the Veech Library with a list of all currently registered students at the commencement of Semester 2 of each year.

24. Class Representatives
At the commencement of the conduct of each course unit, a class representative is to be nominated and the Registry is to be notified of the name.
1.The responsibilities of the Class Representative are as follows:

1.1 To play an organisational and communication role when the class needs to act as a whole.
1.2 On behalf of the class, to bring to the attention of the lecturer, or the Academic Dean any area of concern that the class as a whole might have concerning the conduct of the course unit.
1.3 To organize the class to maintain the cleanliness of the student common areas particularly at the end of breaks within lectures and at the end of the lecture period by

1.3.1 Gathering up any used cups/glasses left in the student common areas;
1.3.2 Loading the dishwasher in the student common room;
1.3.3 Wiping down the benches in the student common room.

1.4 At the end of the semester, to gather the Student Evaluations distributed by the lecturer and present these to the Registry Office.
1.5 To liaise with the class and the lecturer about the possibility of a social gathering for the class at the end of the semester

25. Student Information Technology and Communication Device Policy
1 The Use of Personal Computers during Lectures:

1.1 Students are permitted the use of laptop computers during lectures.
1.2 For occupational health and safety reasons, such equipment must be operated only by battery.
1.3 The use of such equipment during lectures and discussion/tutorial sessions must be limited to those matters related to the lectures.
1.4 The security of such equipment used whilst at the Catholic Institute of Sydney is the responsibility of the student. The Catholic Institute of Sydney accepts no liability in regard to the security of such equipment.

2.The Use of Mobile Phones and Personal Communication Devices

2.1 Mobile phones and personal communication devices must be switched off throughout lectures and discussion/tutorial sessions.

3.Recording of Lectures

3.1 Sound or video recording of lectures and discussion/tutorial sessions is not permitted without the explicit permission of the lecturer.

4.Use of CIS Data Projectors

4.1 The data projectors owned by the Catholic Institute of Sydney are for the exclusive use by lecturers. If required they must be booked by the lecturer, collected from, and returned to, the Registry by the lecturer, and not by students.

26. Harassment
All students and staff of CIS are expected to respect the rights of all other people for freedom from any form of harassment. CIS is committed under the principles and requirement of the NSW Discrimination Act 1977, and the Commonwealth Sex Discrimination Act 1984, to ensuring that any and all matters relating to harassment are dealt with speedily, sensitively, equitably, confidentially and according to proper process.

27. Complaints and Grievances of a Non-Academic Nature
Refer to the SCD Student Grievance Policy and Procedures at www.scd.edu.au.

28. Legal Responsibilities
Any course unit offered at CIS that requires students to have contact with children, e.g. in school, in parish placements, must fulfil the screening requirements required by the Child Protection legislation of NSW.